Even if the same work team works on lots of projects, you should still provision a unique team site for each unique project.Ĭollaborating with people outside the organization? Create a team site for each customer or partner. Why? Because you have a lot of projects and work teams – and each one of your projects or work teams will likely have different access and information management requirements. If you are doing this right, you will have a lot of team sites. When you provision a new Microsoft Teams or team site in Microsoft 365, you will get a new site collection in your tenant. For the most flexibility both today and in the future, each team should get their own site collection – which is exactly what happens when you create an Microsoft 365 Group or a team site from the SharePoint start page, assuming that your organization has enabled "self-service" site creation. If you are a long-time user of SharePoint, you might be thinking that "team site equals sub-site." Resist the temptation to create team sites as sub-sites! Many governance decisions (for example, the ability to share content outside the organization and who has permission to invite new members to the team) are scoped to the site collection. Your intranet sites are examples of Communication Sites.Ĭreate a team site for each discrete group of people or unit of work. Even if you have collaborative parts of the intranet, the primary purpose of your intranet is to communicate a story such as corporate news or showcase services and information such as your benefits and policies. In a Communication Site, there will most often be a small number of content authors and a much larger number of content readers or consumers. Showcase, Share, Story: When you want to "broadcast" a message, tell a story, share content for viewing (but not editing) to a large audience or the entire organization, or showcase services or people, you want a Communication Site.Even though we have individual assignments, we are collectively collaborating to create one or more assets. My project team needs a place to collaboratively work on deliverables. Think of team sites as a place where work gets done. In a Team Site, all members are content authors where we jointly create and edit content.
Connect, Collaborate, Create: When you want to create a place where the members of a work group or project team can collaborate on project deliverables, plan an event, track status, or exchange ideas, you want a Team Site.Though there are nuances to explore, at the most basic, think about these two use cases: For official Microsoft content, see Microsoft 365 documentation.Ĭhoosing between a team site and a communication site should start with your intent and desired business outcomes. This is an open-source article with the community providing support for it.
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